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Registrar’s Office and records

The Registrar’s Office is the place for admissions, scheduling, registration, student records and more. An important part of the Registrar’s Office is the Student Records Office. That is where current and past students can get a wealth of information related to academic standing, admissions, course changes, scheduling, registration and graduation. Student Records also handles requests for official documents, including transcripts and confirmations of attendance.

Located in Room A-211, the Student Records Office is open Monday 9:30-4:30 and Tuesday to Friday 8:30-4:30, except in the summer when it closes at 1 p.m. on Friday. The telephone number is (514) 931-8792, ext. 300. Acceptable forms of payment are cash, cheques and money orders. Most requests will require showing an official ID; to pick up material or make requests on behalf of someone other than yourself, you must have written authorization.

FAQs

How do I obtain an official letter of attendance or official College transcript?
How do I pick up my diploma?
When will my diploma be available?
How do I get my attendance-verification form filled out?
How do I change my address?
What should I do if I forget my password or want to change it?
Where do I find my permanent code?
How do I get a Quebec Residency Form?
Where can I find the Institutional Policy on the Evaluation of Student Achievement (IPESA)?
Where do I get my tax forms?
How do I drop a course?
Where do I drop off documents for my application?
I need to get an Opus card. How do I get help with that on campus?
Where do I pay my tuition?
Do you have any suggestions for international students?

 

How do I obtain an official letter of attendance or official College transcript?

Official letters of attendance confirmation and College transcripts can be ordered easily via Omnivox. Once you select the document you need, Omnivox will let you know when it is expected to be ready and the cost, if any, as well as how you can receive it (by mail, in person, etc.). If there are any production fees, you will be invited to pay by credit card at the time of your request. You can pay by cash or cheque if you make your request in person at the Registrar’s Office (Room A-211) or if you choose to pay when you pick up your document.

To request a document, simply click on “Document Request” located on the Omnivox menu.If you are a former student you will need your student number and password to access your Omnivox account. If you do not remember your password, you must select a new one by clicking on “Forgot your password”. For this you will need your permanent code. If you graduated prior to Winter 2011, you must log onto Omnivox using the “First Use” link. This will allow you to validate your personal information and create a new password. If you need help, please call the Registrar’s Office, ext. 300. All official letters of confirmation are certified with an official Skytech Omnivox seal that can be validated online by people or institutions receiving the letters.

There are two types of transcripts you can request: the official transcript, which costs $10 per address to which it should be mailed and which is sealed and stamped; and the unofficial transcript, which is free and not sealed or stamped. Please specify the quantity of each type of transcript and the address(es) where each should be mailed.

We usually process transcript requests in three business days. We cannot email or fax transcripts.

You can access your student information and your unofficial transcript on Omnivox. Go to First use?; add your personal information (student number, permanent code, date of birth); create a password. Once you have created your account, you may access your unofficial transcript and R-Score, under Final Grades.

How do I pick up my diploma?

Bring a picture ID to the Student Records Office. If you are sending someone else to pick up your diploma, you must give them written authorization. If you want your diploma mailed to you, send by mail your request and a $5 cheque or money order.

When will my diploma be available?

We will notify you by mail as soon as your diploma has arrived from the government.

How do I get my attendance-verification form filled out?

Submit your form to the Student Records Office, Room A-211. It usually takes about two business days to process.

How do I change my address?

Through Omnivox. It’s in your Personal file.

What should I do if I forget my password or want to change it? 

Go to Omnivox. It’s under “Forgot your password?”. If you are not prompted to enter your three security answers or if you receive an error message, select “First time use?”.

Where do I find my permanent code?

On your CEGEP transcript, your high school report card, Ministry of Education report card and your Marianopolis ID card.

How do  I get a Quebec Residency Form?

Online.

Where can I find the Institutional Policy on the Evaluation of Student Achievement (IPESA)?

Online.

Where do I get my tax forms?

Via Omnivox. Also, the Finance Office (Room A-269) has income-tax-related information.

How do I drop a course?

Please see one of the College’s academic advisors.

Where do I drop off documents for my application?

Drop off your application documents at the Student Records Office, Room A-211.

I need to get an Opus card. How do I get help with that on campus?

Go to Wayne’s Counter, Room A-101, and get the appropriate form. Fill it out and take it to an Opus location.

Where do I pay my tuition?

Online through most banks or at the Finance Office, Room A-269.

Do you have any suggestions for international students?

Check out our International Student Handbook.